Free monthly P&L statement for Indian small businesses. Add your income and expenses — gross profit, net profit, and margin % calculate live. Clean, ready-to-share format.
Knowing whether your business made money last month should not need a chartered accountant. Our free Profit & Loss statement generator gives any small business in India — a kirana shop, a tuition centre, a restaurant, an e-commerce seller, a tailor, a freelancer — a clean monthly P&L in a few minutes. Enter your revenue lines, your cost of goods sold, your operating expenses like rent and salaries, and the tool computes Gross Profit, Operating Profit, Net Profit and Margin percentages live as you type.
The structure matches what a CA would prepare for you. Revenue at the top. Direct costs (purchases, inward freight, packing) next, giving you Gross Profit. Then operating expenses — rent, electricity, salaries, marketing, internet, miscellaneous — leading to Operating Profit. Tax and depreciation can be entered as separate lines if relevant, leading to Net Profit. The percentages are computed against revenue so you can compare margin month over month even if your revenue grows.
The tool is designed for owners who don't speak accounting fluently. Custom rows can be added under each section — you might call something "udhaar written off" or "Dussehra bonus" and the tool just accepts it. The live preview updates as you go, and the downloadable PDF is presentable enough to share with a bank manager when applying for a working capital loan or with an investor when raising a small round. It's also useful for tax filings: a clean monthly P&L makes the year-end return considerably easier.
Common scenarios where small businesses reach for it: deciding whether to hire another employee, comparing two months to see whether a price hike worked, separating festival-season profits from off-season trends, preparing for a GST return discussion with the accountant, evaluating whether a new product line is actually contributing margin, or just answering the basic question every owner asks themselves at month-end — "did I make money this month?" Nothing leaves your browser. No signup. No bookkeeping software to install. Just a quick monthly P&L that you can build, save as PDF, and move on with the rest of your day.
Gross Profit = Sales − Cost of Goods (purchases). It tells you how much you're making on each sale before any operating expenses. A trader selling at ₹100 with ₹70 purchase cost has 30% gross margin.
Net Profit = Total Income − Total Expenses (including rent, salaries, electricity, etc.). This is your actual take-home before tax. If gross profit is good but net profit is low, your operating expenses are eating into earnings.
This tool follows the format Indian CAs and tax consultants expect: a clear Income section, then Expenses, then Gross Profit and Net Profit at the bottom. The numbers tie to what your tax filing or loan application needs — though for a formal audited statement, a CA should sign off.
For internal use, partner discussions, bank loan informal review, or planning — yes. For income tax filing, formal audit, or court submission, you need a Chartered Accountant to prepare and sign the statement.
Yes — kirana shops, salons, freelancers, traders, manufacturers, restaurants, repair shops, tutors. Add the expense rows that apply to your business and skip the rest.
The preview turns red and shows "Net Loss" instead of "Net Profit". You can still copy or share it. Tracking losses month by month helps you spot the months where expenses got out of hand.
Profit margin % = (Net Profit ÷ Total Income) × 100. So if you made ₹10,000 net profit on ₹1,00,000 income, that's a 10% margin. Compare it month-on-month to track if your business is becoming more or less efficient.
No. Everything runs locally in your browser. We do not store the data you enter — your sales numbers, expenses, and business details are never sent to our servers.
Yes — click the "Download PDF" button. The PDF is generated locally in your browser using jsPDF, so your financial data never leaves your device. The file downloads as a single-page A4 ready to email, print, or share with your CA.
Other free tools small Indian businesses use alongside this one.
