📊

Profit & Loss Statement Generator

Free monthly P&L statement for Indian small businesses. Add your income and expenses — gross profit, net profit, and margin % calculate live. Clean, ready-to-share format.

Business details

Income (₹)

Expenses (₹)

Note: Purchase / Cost of Goods is treated as the first expense — used to calculate gross profit (Sales − COGS). All other expenses reduce net profit.
Total Income
₹0
Total Expenses
₹0
Net Profit
₹0
Margin %
0%
RankAppear

PROFIT & LOSS STATEMENT

Your Business Name
FOR THE PERIOD: JANUARY 2026
Income
Total Income₹0.00
Expenses
Total Expenses₹0.00
Gross Profit (Sales − COGS)₹0.00
Net Profit
₹0.00
Profit Margin: 0.00%
Prepared on · For management review purposes

How to use this P&L generator

  1. Fill business details — name, owner, the month and year the statement covers.
  2. Enter income — sales/revenue is your main earnings. Other income covers rent received, commission, interest, etc.
  3. Enter expenses — each row is one expense type. Purchase/Cost of Goods sits at the top because it's used to calculate gross profit. Add or remove rows as needed.
  4. Watch the preview update live — gross profit, net profit, and margin % recalculate as you type.
  5. Copy the text to share with your CA, partner, or bank.

What's the difference between Gross Profit and Net Profit?

Gross Profit = Sales − Cost of Goods (purchases). It tells you how much you're making on each sale before any operating expenses. A trader selling at ₹100 with ₹70 purchase cost has 30% gross margin.

Net Profit = Total Income − Total Expenses (including rent, salaries, electricity, etc.). This is your actual take-home before tax. If gross profit is good but net profit is low, your operating expenses are eating into earnings.

Standard Indian P&L format

This tool follows the format Indian CAs and tax consultants expect: a clear Income section, then Expenses, then Gross Profit and Net Profit at the bottom. The numbers tie to what your tax filing or loan application needs — though for a formal audited statement, a CA should sign off.

Frequently asked questions

Is this P&L statement legally valid?

For internal use, partner discussions, bank loan informal review, or planning — yes. For income tax filing, formal audit, or court submission, you need a Chartered Accountant to prepare and sign the statement.

Does this work for any type of business?

Yes — kirana shops, salons, freelancers, traders, manufacturers, restaurants, repair shops, tutors. Add the expense rows that apply to your business and skip the rest.

What if I have a loss instead of profit?

The preview turns red and shows "Net Loss" instead of "Net Profit". You can still copy or share it. Tracking losses month by month helps you spot the months where expenses got out of hand.

Why is my profit margin different from what I expected?

Profit margin % = (Net Profit ÷ Total Income) × 100. So if you made ₹10,000 net profit on ₹1,00,000 income, that's a 10% margin. Compare it month-on-month to track if your business is becoming more or less efficient.

Will you store my financial data?

No. Everything runs locally in your browser. We do not store the data you enter — your sales numbers, expenses, and business details are never sent to our servers.

Can I download as PDF?

Yes — click the "Download PDF" button. The PDF is generated locally in your browser using jsPDF, so your financial data never leaves your device. The file downloads as a single-page A4 ready to email, print, or share with your CA.

Related tools